Pinnacle Foods

  • IT Support Admin

    Location US-NJ-Parsippany
    Job ID
    2018-6062
    Category
    IT
  • Overview

    At Pinnacle Foods we are at the top of our game and the key to our success is clear. Everything we do is driven by our purpose: unleashing brand potential, dynamically evolving and improving our already beloved products to bring more convenience, taste, nutrition, and joy to today's consumers.

     

    The results? Our well-recognized products are found in 85% of American households and are leaders in their respective categories, holding the #1 or #2 market share position in 10 of the 14 categories in which we compete — and we're just getting started. We are committed to adding value through strategic growth that synergizes our portfolio of "Leadership" and "Foundation" brands and plays to our strengths in R&D, consumer insights, and senior management experience.

     

    SCOPE OF POSITION:

    The Executive Administrative Assistant will provide direct administrative support to the Chief Information Officer and SVP, Information Technology of Pinnacle Foods. This role will interact with the entire IT department and Pinnacle Foods corporate staff to ensure that the CIO’s office functions effectively with Pinnacle’s leadership team and across the company. This role will be responsible for a range of duties related to the daily operations of the IT team.

    Responsibilities

    ESSENTIAL DUTIES AND RESPONSIBILITIES:  (Other Duties May Be Assigned)

    Responsibilities include all administrative functions for an executive office and support for the IT department and ERP team as required.  This includes calendar and travel management and preparation of materials for internal meetings.  This role will also be responsible for planning and coordinating functional meetings and events for the IT department.

     

    Areas of work and supervision include, but are not limited to:

    • Creating correspondence, spreadsheets and visual presentations
    • Compiling documents and information for necessary reports and/or presentation materials.
    • Maintaining departmental filing and tracking systems. Includes establishing files for all written / email correspondence, project work, and reports
    • Maintaining calendar of appointments schedules and organizing meetings, conference calls and appointments, troubleshoot when conflicts arise
    • Preparing items in relation to meetings, including but not limited to, creating and assembling of documents for distribution, coordination of site logistics, food orders, attendance confirmations, and interacting with attendees to address questions or issues related to events
    • Coordinating meetings, travel arrangements including air reservations, scheduling options, hotel reservations, and car rental reservations
    • Develops travel itineraries to correspond with current schedules
    • Supports completion and processing of expense forms for the Chief Information Officer
    • Tracking of vacation for the IT department
    • Interacts with the Administrative Executive Leadership team on cross functional meetings
    • Ensure that any PowerPoint presentation processes are managed efficiently and the deck is ready for presentation and distributed (if applicable) prior to the meetings
    • Maintain departmental and ERP organizational charts
    • Issue agendas and notes for Finance Leadership Team, IT Sr Leadership Team, and ERP Meetings

     

    ERP PMO Administration

    • Maintain the ERP project SharePoint site
    • Administer the project timesheets for internal and external resources
    • Administer the onboarding of consultants

     

    Qualifications

    CAPABILITIES:

    • Exceptional Interpersonal and organizational skills
    • Ability to handle highly confidential materials and information with the highest levels of integrity and respect
    • Ability to communicate effectively with all levels of the organization
    • Ability to operate under pressure and meet tight deadlines
    • Self-motivated, confident, energetic, and poised
    • Ability to be flexible and multi-task

     

    SKILLS/PROFICIENCIES:

    • Expert proficiency in Microsoft Word, PowerPoint, Excel, SharePoint and Outlook software.
    • Progressive experience supporting one or more senior level executives.

     

    EXPERIENCE:

    • 1-3 plus years of experience supporting executives in a fast paced environment or PMO administrative experience

     

    EDUCATION:

    • Degree preferred but not required

    Pinnacle Foods is an Affirmative Action/EEO Employer – qualified applicants will be considered for employment without regard to protected veteran or disability status, race/color, religion, gender, national origin, age, sexual orientation, gender expression, gender identity or any other legally protected basis.

     

    #LI-BN1

    #GLDR2018



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